Marine Crew Recruiter / Scheduler

Job Details

University of California, San Diego, Scripps Institution of Oceanography
Under the general supervision of the Marine Superintendent, uses professional employment and staffing techniques and concepts for employment, sourcing programs, and policies for the Scripps' research fleet. Coordinates and schedules staffing/employment for a seagoing mariner population of approximately 150 career and per diem appointments. Ensures mariners have appropriate licensing and credentials to meet federal agency requirements. Works with external maritime institutions and recruiting agencies as needed to source qualified applicants for crewing vacancies. Develops staffing schedules and provides logistical support to seagoing personnel traveling to and from vessels worldwide. Serves as the main point of contact for the crew, and as liaison between mariners at sea and University administrators ashore. Maintains strict confidentiality.
Working knowledge of organizational policies and procedures; knowledge of functional area and understands how work may impact other areas.

Working knowledge of the recruitment, screening, interviewing and referral processes.

Knowledge of HR processes and forms and knows organizational and departmental principles and procedures.

Knowledge of common software used within employment and other areas of HR, and how they work together.

Basic knowledge of employment law.

Effective communication and interpersonal skills as well as active listening and critical thinking skills.

Demonstrated analytical skills to conduct analysis and develop recommendations.

Proficient in communicating clearly and effectively verbally and in writing and in integrating information in the completion of assignments.

Demonstrated ability to handle difficult or volatile situations / individuals effectively.

Direct experience handling complex travel arrangements, both domestic and international.

Experience to independently collect data and information, anticipate and analyze problems, establish and evaluate alternative solutions, and implement a course of action.

Experience to research and analyze complex situations and data, extract and compile data, and develop clear and concise written/oral reports or recommendations.

Knowledge of privacy and confidentiality laws, regulations, etc. pertaining to employment and employee information. Experience maintaining strict confidentiality overall, and specifically in matters pertaining to personnel and payroll matters.

Knowledge and experience handling human resources support in a unionized environment and experience communicating with supervisors and employees about policies and their application.

Awareness of maritime recruiting and crewing concepts, and enthusiasm for recruiting and retaining highly qualified mariners to work aboard the world-renowned Scripps fleet of academic research vessels.

Bachelor's degree in Human Resources, Operations Management, and/or equivalent experience/training, including five or more years of experience as a HR generalist or specialist.

Must be able to pass a background investigation through the US Department of Justice (DOJ).

Must be able to obtain, and maintain, a Transportation Worker Identification Credential (TWIC) through the Transportation Security Administration (TSA).

Occasional overtime and travel may be required.
About Employer: 
The Scripps Institution of Oceanography (SIO) at UC San Diego is one of the oldest, largest, and most important centers for ocean and earth science research, education, and public service in the world. SIO operates three major seagoing research vessels, which conduct physical, chemical, biological, geological, and geophysical studies of oceans worldwide. Scripps oceanographic research vessels and research platform FLIP make up one of the largest academic fleets in the world. Scripps ships have state-of-the-art research instruments to study marine life, the oceans, the seafloor, and the atmosphere. Cruises vary from local trips to expeditions as long as two and one-half years. Scripps research ships, available to scientists around the world, have steamed more than six million nautical miles in support of science and the academic community.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: