0800 Tuesday, 24 October 2000

0800 Registration and Coffee/Pastry

0830 Welcoming Remarks

• Fred Jones, Marine Superintendent
• Dr. Tim Cowles, Assistant Dean
• Paul Ljunggren, Chairman, RVOC

• Minutes of the 1999 Meeting
• Small vessel compendium
• Web site for RVOC

• Volume purchase review
• Call for other new business items

1020 Committee and liaison reports

• UNOLS, Mike Prince & UNOLS Chair, Dr. Robert Knox (SIO)
• Safety Committee, Tom Smith
• Ship Scheduling Committee, Joe Ustach, Dan Schwartz
• RVTEC, Marc Willis Marine Technician Superintendent OSU
• FIC & AICC, Joe Coburn

• National Science Foundation - Dolly Dieter
• CORE & Oceanographer of the Navy
• Office of Naval Research -  Tim Pfeiffer
• Naval Oceanographic Office - Paul Taylor, Gordon Wilkes
• NOAA - CDR Bill O'Clock
• USCG - Cdr. George Dupree
• U.S. State Department - Tom Cocke, Liz Maruschak
• Others

1315 Special Reports

Representatives from other countries:

• SACLANT-LaSpezia, Italy; Chris Gobey
• NERC- Southampton, UK - Paul Stone, Edward Cooper
• Netherlands Institute for Sea Research-Texel, Dr. Marieke Rietveld
• CSIRO Marine Research- Hobart, Australia; Dr.Andrew Forbes
• Canadian Defense Research Establishment Atlantic-Dartmouth, Nova Scotia; Major Michel Caron

• AGOR 26 construction - University of Hawaii, Robert Hinton
• R/V F. G. Walton Smith- David Powell RSMAS
• R/V Alpha Helix Replacement- Tom Smith UofAlaska
• New Great Lakes R/V for USGS-Bob Nester, Great Lakes Science Center
• New R/V for SEA- Phil Sacks
• Plans for new R/V at FIO- Gene Olson
• Plans for new R/V at U. Del.- Matt Hawkins
• Update on California Oil Spill Regulations- Tom Althouse, SIO
• Class IV Vessel Renewal Group- Lee Black
• Update on new NMFS Fisheries R/V
• Additional vessel updates

1530 Insurance
 

Mr. H. W. Andrews, ARM, Vice-President of Marsh Marine and Energy will provide an update on the current state of the marine insurance industry. Competition over the last few years has driven our premium costs down. What can we expect in the near future?

1530 Insurance and Admiralty Law Review

• Dennis Nixon will provide a review of fleet insurance costs and a year end review of significant or unique Admiralty Law cases.

1830-2100 No host dinner at Mo's Annex located on Newport's bay front.

0830 Special Reports

Carry over of special reports not completed the preceding day.

0900 Portable Lab/Container Specifications

• Matt Hawkins, UDel will discuss his efforts to develop a standard portable lab. Container specification for acquisition of 2 general science, 3 radioisotope, and 1 electronics container for 5 institutions.

• OSU Sea Grant Extension is offering a one day course regarding safety and survival training for scientists. Ginny Gobrlisch, will present over view of this course.

1015 State Department

• Liz Maruschak of the State Department will present an overview of the recently implemented State Department computer program for processing and tracking of foreign clearances.

• Bill Hurley and Justin Morgan of Glosten's will review and demonstrate their ship stability program

Mike Prince will discuss the status of the existing contract for providing emergency medical services to UNOLS research vessels.

1145 Lunch

1315 Work Groups

1- Quality

The 1999 Academic Fleet Review emphasized quality as an issue to be addressed by the community. Areas of concern as identified by the UNOLS Quality Control Committee are:

• Complexity of scheduling
• Problems created by a lack of consistency from one institution to another regarding shared use equipment and services
• Lack of uniformity in the maintenance of sophisticated and expensive equipment
• Perception that operators are not responsible to a community as a whole but only to their own institution.
• Funding agencies and UNOLS need to support fleet improvements by enhancing quality control, expanding training of personnel in technical and safety procedures and developing higher standards
• Need for a strong continuing program of technology introduction; steady improvement of existing facilities and technologies with greater attention to quality control and safety; and a more systematic, standard approach to maintenance , renovation upgrading and replacement.

2- Personnel recruitment and retention

We all recognize that highly qualified and well motivated crews have been the strength of our operations. Recruitment and retention has become problematic of late. We are investing more in training requirements particularly as required by STCW. This group would look at what we could do to improve recruiting and retaining qualified crews. Are there opportunities for greater cooperation between institutions and if so what are they? Are there services that could be provided by the UNOLS Office e.g. database of crewmember training and qualifications.

3- ISM

Implementation of ISM is currently required for the large ships in the UNOLS fleet  and this requirement may be expanded in the future to include additional vessels. The UNOLS fleet has traditionally taken a proactive role in safety management with the establishment of Research Vessel Safety Standards, RVOC Safety Training Manual and video, and the R/V inspection program. The purpose of this work group will be to develop an RVOC position concerning ISM compliance, implementation and standardization.

1520 Break

1535 Work Groups

Work groups report out. Each work group to provide a 15 minute summary with questions and answers on groups discussion.

1615 R/V Elakaha

Prior to our visit of the OSU Ship Operations Center, Fred Jones will talk about OSU's newest vessel the R/V ELAKAHA.

1630 Visit to Oregon State University Ship Operations Center

0830 Completion of remaining 25 October Agenda items

0900 Discussion of charter of private vessels

Discussion to be led by Joe Coburn of WHOI regarding the charter of private vessels for research and what requirements exist for the chartered vessel to carry a letter of designation as oceanographic research vessel or Certificate of Inspection issued by the Coast Guard.

0945 Break

1020 Round Table Discussion

The Round Table portion of our meeting is limited to the Marine Superintendents or their equivalents from the institutions represented at this meeting.

Marine Superintendents will select and discuss topics of mutual interest.

Please submit additional items that you would like to discuss, other items will be developed during the course of the meeting.

Suggested round table topics:

• -Services providing maritime emergency medical advice
• -Volume/Group purchases
• -Ship's crew, shore staff, training facilities, lesson's learned.
• -Hiring qualified crew, limited personnel wanting a marine career
• -Policies regarding mixed gender berthing
• -Recent foreign clearance experiences
• -CMMS
• -Quarterly reports, e.g. safety

1300 Continue Round Table

1315 Business meeting

• -Election of new chairman and vice chairman
• -Assignments to committees, panels and work groups
• -Review of action items pending
• -Suggestions for the 2001 Agenda and meeting format
• -Vote on host for 2002 meeting

NEXT YEAR'S RVOC MEETING

Please use this form before and during the meeting to record any suggestions you may have for next years meeting.

Suggestions for agenda items, workshops or guest speakers:

Suggestions for changes or improvements to the meeting format or schedule:

SCHEDULE OF SOCIAL EVENTS

MONDAY, 23 OCTOBER
1800-2000 Welcome Reception, Performing Arts Center

TUESDAY, 24 OCTOBER
0800-1700 General Meeting, Hatfield Marine Science Center
1800-2100 No-Host Dinner at Mo's Annex

WEDNESDAY, 25 OCTOBER
0800-1700 General Meeting, Hatfield Marine Science Center

THURSDAY, 26 OCTOBER
RVOC Member's Meeting, Hatfield Marine Science Center

INFORMATION ABOUT THE HALLMARK INN, NEWPORT

MAP of NEWPORT OREGON

INFORMATION ABOUT NEWPORT and TRANSPORTATION

REGISTRATION INFORMATION AND FORM