ARCTIC ICEBREAKER COORDINATING MEETING
National Science Building Room
365/370
Arlington, VA
12-13
January 2000
Appendicies
DAY ONE
The Arctic Icebreaker Coordinating Committee (AICC) met in Room 365 of the National Science Foundation on 11-12 January 2000. Jim Swift, AICC Chair, opened the meeting at 0830 and welcomed those in attendance. Introductions were made around the room. The agenda, Appendix I was followed except as noted in the minutes below. Attendees are listed in Appendix II.
UNOLS
Reports – Bob Knox, UNOLS Chair, provided the report.Bob praised the committee
as being one of the most active and focused of the UNOLS committees.He explained
there will be fallout from the NSF Academic Fleet review that could affect
the AICC.Changes are likely in the technical support aspects of sea going
science.The UNOLS Office will be moving in May to Moss Landing Marine Laboratories
with Mike Prince as the Executive Secretary.Jack Bash will stay on through
the summer to support HEALY science systems testing.
National
Science Foundation (NSF) - Tom Pyle provided the report for NSF.The next target date for OPP proposals
for work in the Arctic will be 15 February.A new challenge for OPP will be
working with the AICC and USCG in planning and conducting Arctic science.Tom
introduced Simon Stephenson who will be filling the task of Arctic logistic
coordinator.Don Heinrichs has retired and the Division of Ocean Sciences has
not yet indicated who will replace him in the coordination with OPP.Don had
been very active and helpful in working with OPP.
Tom explained that next year’s budget is still fluid.The
standard UNOLS ship time requests will be used for HEALY.Logistics support
matters should go to both Simon and the respective program manager.
United
States Coast Guard (USCG) – CDR George Dupree reported that POLAR STAR is currently on a Deep-Freeze
mission.POLAR SEA is to be extended in its yard period so the Science of Opportunity
(SOO) cruise may be POLAR STAR. Some funded work is currently scheduled for
POLAR STAR.Capt. Garrett has been extended as HEALY’s captain into 2001.The
Baltimore visit has created excitement and all are looking for a good visit.Congress
is still wrestling with issues related to reimbursement of science time on
HEALY.
Phil McGillivary added that Glenn Cota is to be designated
Chief Scientist for the SOO.
A discussion followed concerning the possibility of
HEALY working in Svalbard waters.All agreed that it is extremely important
that HEALY be permitted to work in this area.
Arctic Commission - Garry Brass reported that there is no news yet
about SCICEX, a decision is still pending.
NAVSEA
– LCDR Al Gaiser reported that HEALY is having propulsion problems
and departure has been delayed.The earliest it is scheduled to leave Avondale
is Friday 14 January.Further delays are possible and if they occur it may
have an impact on SeaBeam testing and the scheduled warm water test planned
to start 11 Feb in San Juan. The delay is also cause for concern because of
the Baltimore visit. Once the ship leaves Avondale, Al will pass on the schedule.
An Ice Trial Manual has been published in draft form.It
will be available on the UNOLS web site. SeaBeam testing has already begun
and is considered Phase I.Phase II is warm water testing.
Al has been working closely with Canada, Denmark and
Greenland with respect to the ice breaking and cold water science tests to
be conducted in Baffin Bay. On the Canadian side the Clyde River area is anxious
for the ship’s arrival.Denmark’s embassy has been contacted and will help
arrange for hotel rooms in Nuuk.They are looking forward to the visit and
should be helpful.Testing in and around Home Bay is likely.The science systems
testing team will make the decision as to where it will want to work for science
testing.Al will make ice maps available for planning.There has been some difficulty
in getting the CALCOMP plotter operating. Scripps is providing assistance.A
second plotter from the University of Rhode Island has been lost in transit.The
plotter will be mounted in the main lab.Al reports that the ship’s science
systems seem to be ready for testing.Tracks for the 30 meter coring system
have been installed.Jim Broda, designer of the coring system, is planning
to be available for both Phase II and IV.
Test memos for science testing will need to be updated
for Phase IV.Bunks will be assigned.Mixed gender berthing is not possible.Berthing
for level ice testing, Phase III, is very tight. An official schedule will
be published when the ship departs Avondale.
The Coast Guard has a waiver to use a crew of eight
vs. twelve for the helo detachment aboard HEALY.For flight operations there
will be one pilot and one mechanic allowing room onboard for four.Three crew
could be required if the helo has not flown recently or weather dictates otherwise
reducing the passenger capacity to three.George Dupree will get a definitive
answer to crewing requirements.Helo ops should be described in the ship’s
planning manual for science planning.
Science equipment should load out in Norfolk.Later
inport loading is possible in Baltimore, St. Johns and Halifax though the
ship’s company will be very busy in Baltimore.Customs should be taken under
consideration if transporting equipment to the ship in Canada or Greenland.
Lisa Clough provided a Chief Scientist’s perspective
of planning for Phase I/II science testing.Test memos are in place. The science
testing team and the David Taylor group will join the ship in San Juan.Tim
Gates, from David Taylor, will have four days of the eleven scheduled.At least
one day will overlap as they look at the ship’s SeaBeam.Two programs will
dominate the tests.These are coring and SeaBeam.Other components include,
SDN, winches, ADCP and CTD work.Prioritizing will be required.Locations for
the testing are being worked on.Larry Lawver will be overseeing the multi-beam
and coring tests.A rough schedule will be put out in advance.An executive
report will be produced.Lisa will join the ship in Pensacola and transit to
San Juan.SeaBeam testing has already started.
The Chief Scientist for Phase III, level ice testing
will be Joe Coburn.
Baltimore Public Relations
Visit Planning - HEALY is scheduled to depart Norfolk on 19 March and
transit to Baltimore. The UNOLS
FIC Committee will ride the ship and hold a meeting aboard. There is room
for other riders for this transit. The ship will be open Monday and Tuesday
for activities. A press day is
being planned. The Shelf Basin
Interaction (SBI) Group is planning to meet aboard on Tuesday. Wednesday will be the big event with VIPs onboard. The period of 1030 to 1330 will be show
and tell for guests. Congressional staffers have been invited.
Approximately eight people will be needed to support
the displays.Volunteers to date are: Jim Swift, Lisa Clough, Larry Lawver,
Garry Brass, Terry Whitledge, Joe Coburn, Mike Prince and Jack Bash. CDR Dupree
will coordinate the VIP invitations.Teachers in the TEA program will be included
coordinated by Fae Korsmo.Jim Swift will coordinate the posters.Jack Bash
will serve as general coordinator for the UNOLS community.
CORE should be asked to help publicize the visit to
the greater scientific community.Monday and Tuesday will be available for
general visiting.
Teacher's
Program - Kelly Falkner provided an update on a proposal for having teachers
aboard during the HEALY testing Phases III and IV.It is planned that six teachers
total be scheduled, two at a time.The web site for Teachers Experiencing Antarctica
and the Arctic (TEA) has advertised this.The teachers need to have exposure
to what they will expect before coming aboard.They should have an understanding
of the science and transmit it to the classroom.Teachers will send out daily
web reports.Fae Korsmo is the NSF Program Manager for TEA.Wayne Sukow runs
the teacher enhancement program at NSF.He is pleased to have the AICC interested
in this program and wants the teachers to have a solid science experience.The
participating teachers will be in contact with hundreds of other teachers
and school children through the web.To make the program cost effective the
teachers must mentor some of their peers for nominally 130 hours.An orientation
period is needed.This could be done in conjunction with the Baltimore visit
of HEALY. The scientists on each leg must be willing to work with the teachers
and include them in the science testing programs.It is necessary to work out
how the teachers will be involved while they are onboard.
AGU
Town Meeting - Jim Swift reported on the evening town meeting at the fall
AGU conference. The meeting turned out to be an information session.About
30 persons attended.Jim explained to the gathering that the AICC is still
working out ways to carry out expeditionary planning.The community’s questions
were centered around what equipment is onboard HEALY and will it work.Another
meeting has been arranged at the Ocean Science Meeting in San Antonio later
this month.
Expeditionary
planning role of AICC – The committee discussed expeditionary planning.It is important to keep
the community informed as to what science is planned and what is funded.Information
should be tracked such as letters of intent, proposals submitted, proposals
funded and proposals scheduled. This information can be available on the UNOLS
web site and must remain current.The funding cycle makes long range planning
very difficult.It is particularly difficult to coordinate operations with
foreign ships since they commit to a schedule several years in advance.It
was agreed that the letters of intent and proposal status must be maintained
as a "living document".The question of who should update this document was
not resolved.
USCG
Operations – Phil McGillivary and CDR Dupree provided an update on USCG
operations.Phil explained that HEALY will be archiving routine data and observations.
XBT and thermosalinograph data will go to NODC, MET data to PMEL and weather
messages to the Navy.
Phil reported that all three icebreakers will be similarly
equipped.Purchasing for the Polar Class ships has been an ongoing process.HEALY
equipment replacement and upgrades will begin when the ship becomes operational.
The Coast Guard has been discussing ways to more efficiently purchase common
equipment for all three ships.The Polars have been having problems with vibration
and its affect on the science freezers.This is a heads-up for HEALY testing.
Jim
Swift – The AICC is available to do informational reviews for equipment
purchases.The academic community can be of assistance in providing technical
support that could help with equipment purchases, equipment maintenance, training
and technicians at sea.The committee discussed what process is necessary to
make the services available.Jim will alert the community that one or more
institutions should consider submitting technical support proposals to NSF
for HEALY services.It is important that the entire UNOLS community have an
opportunity to compete for this work.The scope could start out small then
grow as needed.
General
Discussion – A need was expressed for NSF and the Coast Guard to clarify
the language in the MOU that discusses scheduling.What role if any will the
AICC play?The system should be compatible with the UNOLS scheduling system
and take advantage of the currently existing tools on the UNOLS web site (i.e.
ship time request forms and schedule posting).
Membership
status – A brief discussion was held on membership terms of the AICC.After
the meeting Jack provided the following:
The
committee was established in Sep’ 96. In review, Lisa and Dan had a two-year
term originally and are therefore in their second term, to expire in Sep 01.
This second term is for three years. Glenn, Kelly, and Jim are in the first
year of their second term so each will have two more years, expiring Sep’
02. Joe and Larry are in the last year of their first term and are eligible
for a second term, this time of three years. Terry will be completing the
first term for Weingartner this year (Sep’ 00). Since it is not spelled out
in the UNOLS Charter it is possible to count this stint for Terry as a completion
of Tom’s term. If he chooses to re-up and is approved by the UNOLS Chair Terry
could start a fresh term.
Next
meeting time and place – Seattle, WA was selected as the next meeting
place.It should be scheduled near commissioning time.
DAY TWO
Scheduling
Memo – Simon Stephenson provided a draft memo on the scheduling process
for HEALY.This explains the scheduling process and the relationship of NSF,
the USCG and AICC.
Phase
IV planning – The remainder of the meeting was spent in a discussion
on planning for Phase IV science systems testing.Jack presented a week by
week outline of the tests scheduled for Phase IV.Changes were made.The revised
schedule and personnel assignment are included as Appendix
IV. Jack and John Freitag were tasked to pass along the schedule
and the names of participating individuals to Al Gaiser.The committee was
tasked to update various test memos and get them to John Freitag for inclusion
in the Ice Trial Manual.
The following are miscellaneous comments concerning
testing procedures:
How many XBTs will be needed to provide the necessary
support for SeaBeam?Action for Dale Chayes. The Bathy 2000 needs to be tested
while steaming into ice cover to see when the system begins to degrade.Need
to check for interference with other acoustic equipment.OADS/XBT will need
at least one test to be accomplished with a CTD cast for comparison purposes.Interference
of the ship’s radio with other ship equipment should be watched. Will the
pan and tilt part of the CCTV operate in an ice environment?
Both starboard and after A-Frame must be tested in
a cold water regime.The science hoist must be checked for operational limitations
in high sea states.
Watch for slack wire in the winch system in open sea
conditions where over the side work is normally conducted.Check the ability
of the winch controls to change speeds rapidly.The climate-controlled chamber
should have a continuous digital record throughout cruise. Add the pinger
test to use with the CTD. Measure pressure in the uncontaminated science seawater
system. Measure bubbles in the system for days not 2 hours.Take samples to
run metals analysis.Need to install a pressure sensor at the outlet (Phil
for action).Can the system be back-flushed?
CTD must include bottom approach to 10 meters of bottom
(Jim to rewrite test memo).
Thermosalinograph should have a 160 hour testing period.
Fluorometer should be tested for 160 hours (Terry to mark up test memo).A
second test memo is needed for anchor first buoy launch and recovery.Buoy
should be set near the ice and left for several days.(Jack and John Freitag
for action).Science towing, MOCNESS (Terry to review).
Uncontaminated seawater incubator, (Glenn to update).Need
to coordinate ADCP Run from open water into ice to check for degradation and
interference with other acoustic equipment.Coring:Jack is to check with Nick
Pisias re box core to see if he can provide one, if not where can one be found?Dredging
will be required as part of coring.Need to find dredge for warm water cruise.
Science objectives for four legs of Phase IV- The committee
discussed the need to write up science objectives for the Phase IV science
systems testing. John Freitag
provided a draft of science objectives that he had been working on. John has been tasked to provide the committee
with his draft objectives adjusting them for the realignment of test requirements
as discussed above.
APPENDIX
I
AICC Meeting Agenda -Day 1
Wednesday, 12
January 2000 (0830-1700)
NSF Headquarters,
Room 365
0830-0945
UNOLS reports
Agency Reports (NSF/OPP, NSF/OCE, ONR, etc.)
ARVOC report
1000-1145
Healy reports/updates
current
status
schedule
update
Healy Baltimore public relations
visit planning
general information
VIP visits
SBI investigator visit
visit by teachers?
science posters & coordination
travel planning
specific assignments to AlCC members & UNOLS
1145-1300 1unch
1300-1445
HeaIy science systems test program review current
status, participants, programs
missing or delayed pieces (e.g.,
parts of Phase IV) teacher participation in HeaIy test program
1500-1700
If we get trough the above agenda by the time
of the afternoon break, as planned, I will spend the remaining time of Day
1 on detailed cruise planning for Phase IV.
Although this is not whatsoever restricted to AICC members, the general
audience should not feel obligated to stay.
AICC Meeting Agenda. Day 2
Thursday, 13 January 2000 (0830-1430)
NSF Headquarters, Room 370
0830- 0945
Overview of Arctic icebreaker user ideas to
date
Fall AGU icebreaker planning meeting -report
Ocean Sciences icebreaker planning
meeting.- plans
How do we present and make
available user ideas & proposal status. etc.?
What, exactly. should be the
AlCC role in expeditionary planning?
1000-1200
Coordination of Healy science cruise planning.
tech support,
and
reporting needs
anticipated icebreaker science equipment
how to plan for acquisitions
& modifications
2000> Science-of-Opportunity program
review Chief scientist for 2000 S.O.O.
1200-1300 lunch
1300-1430
AICC in committee-only (plus UNOLS) session
to review current business and to discuss AICC membership overhaul.
APPENDIX
II
AICC- January
12, 2000
NAME, AFFILIATION PHONE
E-MAIL
John Bash
UNOLS 401-874-6825 unols@gso.uri.edu
Jon Berkson
USCG HQ (G-OPN-l) 202-267-1457 jberkson@comdt .
Garry Brass
USARC 703-525-0111 uscgrnilgbrass@arctic
John Christensen NSF/OPP 703-306-1029 govjchrist@nsf.gov
Lisa Clough ECU 252-328-1834 cloughl@mail.ecu.edu
Joseph Cobum WHOI
508-269-2624 jcobum@whoi.edu
Glenn Cota ODU 757-683-5835 ota@cepo.odu.edu
Jame Dionne NSF 703-306-1029 c jdionne@nsf.gov
George DuPree USCG HQ (G-OPN-l) 202-267-1456 gdupree@comdt.uscg.rnil
Kelly Falkner OSU 541-737-3625 kfalkner@oce.orst.edu
Al Gaiser NAVSEA 703-602-3097 GaiserAO@NAVSEA.NAVYMIL
Robert Knox UCSD/SIO 858-534-4729 rknox@ucsd.edu
Fae Korsmo
NSF 703-306-1029 fmo@korsnsf.gov
Lawrence Lawver UTIG
512-471-0433 lawver@ig.utexas.edu
Michael Ledbetter NSF/OPP
703-306-1029 rn1edbett@nsf.gov
Phil McGillivary USCG
510-437-5355 pmcgillivary@dlluscg.rnil
Bob Parsons
NCSS 425-401-9414 rparslcjl@aol.com
Mike Prince
MLML 831-633-3534 prince@rnlrnl.calstate.edu
Tom Pyle
NSF 703-306-1029 tpyle@nsf.gov
Simon Stephenson NSF/OPP 703-306-1029 sstephen@nsf.gov
Wayne Sukow NSF 703-306-1613 wsukow@nsf.gov
Jim Swift
SIO 888-534-3387 jswift@ucsd.edu
Terry Whitledge U Alaska 907-474-7229 53447@ims.uaf.edu
APPENDIX III
