ELECTRONIC FORM INSTRUCTIONS: This web-based cruise report form is intended to replace the printed version. Please enter all fields as you would for a printed report. The verbatim printed instructions appear below. To use the electronic form effectively you should know the following: 1.) You will receive a plain text email copy of the form upon submission. If you do not, tehn your original submission did not make it to UNOLS. Please try again. 2.) You will not be able to recall the form to edit it in the future. Some of you may find it convenient to use the plain-text email come-back copy as a template for your reports. Contact UNOLS for more information about this.
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GENERAL: This revision of the UNOLS CRUISE REPORT, Ship Utilization Data, is made to explicitly establish responsibility for completing and submitting Ship Utilization Data Forms with the Ship Operator, to clarify requirements and expand instructions for filling out the form.
Although it will still be necessary for operators to obtain some information from P.I.'s/Chief Scentists (e.g. science grant numbers, participants), the responsibility for completing and submitting Cruise Reports lies with the Operating Institution.
Cruise reports should be submitted as soon after completion of cruises as practical, for all operational (chargeable) days, including days at sea (both operations projects and transits) and chargeable port days. All reports should be submitted to the UNOLS Office, NSF and ONR. The online form is addressed to all three. Reports for projects charged to other agencies should also be furnished to that agency. Enter the appropriate email address in the "other email" box or mail a printed copy of the form.
INSTRUCTIONS FOR INDIVIDUAL ENTRIES ON CRUISE REPORTS:
2. INSTITUTION THAT OPERATES THE SHIP.
3. CRUISE (LEG) NUMBER: Each cruise report should have a number. Many institutions have established systems for identifying cruises for each calendar year. A report should be prepared for each cruise or leg of a cruise involving a discrete and uninterrupted primary project. Transits not included in a science cruise should be reported separately. The sum of all Cruise Reports in a year must cover all chargeable days for that year.
4. DATES AND PORT CALLS: Show the Inclusive dates of the cruise including chargeable port days which make up the total scope of the cruise. Inclusive dates should equal the sum of Days at Sea and Days In Port (5 and 6). Under PORT CALLS. list the port of origin, any intermediate calls and the termination port, whether they are the ship's home port or charegable (away) ports.
5. DAYS AT SEA: According to UNOLS' UNIFORM OPERATIONS AND COST ACCOUNTING TERMINOLOGY, days at seas are all days actually at sea incident to a scientific mission, including day of arrival, day of departure, and transit time.
6. DAYS IN PORT: List all chargeable days, generally days in port away from home port and associated with the cruise being reported. Generally, all days in a port away from home port are divided between the preceding and subsequent cruises, according to use.
7. PARTICIPATING PERSONNEL: List names of the entire scientific party. including marine technicians assigned by the operating institution, students, observers and official foreign observers. Show job title, institutional affiliations, and functional classifications as in item 11 (i.e. chief scientist, scientist ~grad student, technician, student observer. foreign observer). These functional classifications are summarized in 11. If aboard for less than entire at sea reporting period. show inclusive dates.
8a. AREA OF RESEARCH: Indicate area(s) of operations according to the attached Standard Navy Ocean Area and Region Index and provide a brief description; e.g. NA6. Georges Bank or NP13, NP12, NP11, NP10, North Pacific transect.
8b. RESEARCH IN FOREIGN WATERS: Indicate whether or not research was conducted in foreign waters and if so, what country. (If you requested and received a clearance yes - if you didn't, answer had better be no.) Transits in and out of foreign ports are excluded, but if an extraordinary port clearance is required (e.g. as for USSR), report that as Port Clearance Required.
8c. SCIENCE DAYS LOST: Account for days originally intended for science which were lost. Please discriminate between weather, science problems and ship problems.
9. PRIMARY PROJECT(S): Those projects which govern the principal operations, area and movements of the ship and to whose sponsor some or all of the days are charged (see 12). If days are charged to a project, it is Primary; if not, it usually isn't.
9a. TITLE, PRINCIPAL INVESTIGATOR AND INSTITUTION: Project title. P.I. and Institution submitting the proposal and receiving the science grant that justifies the ship operation. Do not substitute the chief scientist if different from the P.I. If the proposal/grant is part of a multi-project program indicate that in addition to the proposal/grant title.
9b. SPONSORING ACTIVITY: List the Federal, State, local or private agency funding the science project In cases where an agency funds research through an intermediate contractor or other agency, explain; e.g. DOE through SAIC contract. If the Navy funded the science, please specify which naval office. For state, municipal, and private sources of money, please use the adjacent text box to specify what department, company, or organization.
9c. GRANT OR CONTRACT NUMBER: This is the science grant or contract, not the ship operations grant.
9d. PARTICIPATING PERSONNEL, List (by code) the personnel participating significantly in each project. Observers, including assigned foreign observers, are generally listed with the primary project individuals may contribute to and be listed with more than one project.
9e. DISCIPLJNE: List discipline of each of the primary projects. In one of the categories on the attached coding list of Activities (e.g. chemical oceanography, transit).
10. ANCILLARY PROJECTS: Provide the same Information as for Primary Projects. If time is charged to a project (in 12). It will ordinarily be listed as Primary, not Ancillary.
11. SCIENCE PARTY: Provide the number of scientists, technicians. graduate students. undergrads, observers (other than official foreign) and foreign observers. These data are used to calculate the number of person days the ship provided in each category. Thus. if there are changes in the scientific party during a cruise, do not merely count all participants listed in 7 and divide among categories here. Rather, provide an average number (i.e. If two observers are aboard for only 10 days of a 20~-day cruise, the correct entry Is 2 x 10/20 = 1). Foreign observers are those official observers assigned aboard as a Condition of foreign clearances, whether they aid in the research or not. Other foreign nationals are generally aboard as functioning members of the science party. and should be listed according to function. Except for foreign observers, who will always be listed as such, the precedence for individuals fitting into two or more categories Is: scientist. grad student. undergrad. technicians, observer (select a single category per individual).
12. COST ALLOCATION DATA: This part of the form should be completed with extraordinary care. It is the prime basis for ship and fleet statistics and. by funding agencies. for calculating the number of days' ship operation and allocating those days by agency, division, project. etc. The sum of days charged on all Cruise Reports for a given step in a given year should be the total of that ship's annual days of operation.
12a. DAYS CHARGED: Days charged should be the sum of days at sea and chargeable days in port (i.e. usually operational days in a port other than home port). See UNIFORM OPERATIONS AND COST ACCOUNTING TERMINOLOGY (attached). Days charged should agree with entries in 4, 5, and 6 above.
12b.AGENCY OR ACTIVITY CHARGED: The agency or activity who has agreed to pay, usually the agency listed under 9b. On occasion an agency will provide funds by means of a pass-through with another agency or a contractor. (e.g. USGS has funded some ship operations by passing them through NSF: DOE often contracts for a project and that contractor pays you.) In these cases, list the original funder - USGS, DOE, etc.
12c. GRANT OR CONTRACT NUMBER.: This is the grant or contract under which you get these ship operations funds. For NSF work, this is your Ship Operations Grant. In some cases, NSF provides ship operations funds through individual science grants. In which case use the science grant number. There should always be an appropriate. identifiable number for ONR funding as well. If the ship funds come through a grant to another institution, note that fact: ONR's NOOOXX-91-6-OOXX to WHOI.
13. SUBMITTED BY: The only signature required is that of the responsible individual at the Operating Institution.