UNOLS Travel Worksheet

NOTE: This is not a secure form. If you have concerns about your personal information being entered on this form feel free to contact Kate at the UNOLS Office at 831 771-4409 and she will take the required information via phone.

Personal Information:

(You only need to complete name, email, phone number and any changed information if you have previously traveled through the MLML UNOLS Office)

Traveler's Name:
Email Address:
Phone Number:
Position:
Institution:
Street address:
City, State, Zip:
SS#: (Omit if on file at UNOLS Office)

If you would like your reimbursement check mailed to a different address please include it below:

Name:
Street Address:
City, State, Zip

Meeting Information

Started Trip From:
Destination/Location of Meeting:
Dates of Travel: (mm/dd/yy-mm/dd/yy)
Name of meeting or purpose of trip:

Travel Expenses (* Please include lodging/taxes for each night of your travel)

MM/DD/YY	FROM Location	Depart *Time*	TO Location	Arrival *Time*	Hotel/Motel Name	Lodging Rate * incl tax

*DEPARTURE TIME: The time that you departed HOME to begin your travel.
*ARRIVAL TIME: The time that you arrived HOME from your travel.

NOTE: If you are missing a receipt for something (such as Metro fare), please write a short note of explanation and include what the cost was for and the amount. Then date and sign the note and send it along with all of your other receipts.

Per Diem Rate for meals & incidentals:
Click here to find year 2007-2008 rates for the meeting location (Note: Rate changes take effect on 10/1) this will open in a new window.
PLEASE NOTE: PER DIEM REIMBURSEMENT FOR MEALS AND INCIDENTALS ON DAYS OF TRAVEL WILL BE AT 75 PERCENT OF THE TOTAL M&IE RATE FOR THE LOCATION TO WHICH YOU ARE TRAVELING TO.

Click here to see the breakdown of meals and incidentals

Please only include the airfare if you paid for it yourself

Expense Type	Amount	Date *	Private Auto Miles	$ = miles x 0.550	Date
Airfare:
Airfare (second ticket):
Parking
Parking
Taxis/Limos/Train/Bus
Taxis/Limos/Train/Bus
Registration/Other
Rental Car

*(use depart. date for round trip air tickets)

Please provide and comments or explanation you think is necessary or include any questions.

After you hit the "Submit" button below, the UNOLS Office will then receive your information and we will e-mail you a completed Travel Authorization form. You will be asked to print out the travel form (not this worksheet) and sign it in the lower left-hand corner. Please then send the original form and all your original receipts to the address below. (PLEASE DO NOT SEND IN YOUR RECEIPTS UNTIL WE E-MAIL YOU BACK YOUR COMPLETED FORM.)

Mailing address: UNOLS OFFICE, 8272 Moss Landing Road, Moss Landing, CA 95039